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ED provides outsourcing support for specific
ESOP processes or activities under this model. Various offerings
under Partial Outsourcing Model are detailed as under: |
Partial Outsourcing Model |
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ED undertakes responsibility of specific ESOP processes (e.g.- Grant, Exercise, etc). ED will perform activities required for the completion of the processes as agreed with the client. |
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| ED will undertake the following activities under this: - Upload of New grant data - Validation and upload of exercise details - Upload of separations data - Regular back up of data from time to time |
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 Reports
for Client representative and Option holders on email |
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| ED will make available reports for the client representatives and option holders as defined below: | |
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Management reports: |
| - Grant consolidated report - Grant summary report - Lapse report - Cancellation report - Employee Transaction report - Individual options summary report |
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Employee reports: |
| - Activity status report - Exercise report |
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| Help
desk for Option holders |
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ED will open an email
account for the client, to which all the option holders of the Client
can address their queries relating to the ESOP Schemes. ED shall
answer these queries normally within 24 hours of receipt of such
query. Employees can also post queries on-line through their personal
ESOP account. |
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| Mail us at planmanagement@esopdirect.com or call us for a presentation on Plan Management. | |
Methodology |
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ED would understand
the features of the existing ESOP Schemes of the Client and the
current system of maintaining the ESOP related data. ED would also
assess the volume of data and complexity of the Schemes / grants.
This understanding would be achieved through interaction with the
Client’s representatives. |
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| Process manual: | |
ED would interact
with the Client’s management to understand their expectations
and requirements from the ESOP Management. Each function will be
detailed out in terms of: - Documentation and documentation templates - Methodology - Defining responsibilities for various processes for completing milestones - Response times ED will prepare Process Manual that will form part of the set up process. |
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| Data Audit: | |
ED will carry out
a detailed audit of the current ESOP data and the existing documentation
maintained. This will include Scheme-wise / grant-wise analysis
of options granted and tallying the same with every employee’s
individual records. |
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| Data Upload: | |
The data acquired
from the client will be uploaded on proprietary software application-
and after being tested thoroughly, will be made accessible to the
client’s management as well as all the option holders. |
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| Data Hosting: | |
The data will be
hosted on a dedicated server owned by ESOP Direct and made available
through Internet to the option holders. |
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| Customization to proprietary software: | |
In addition to the
above, if any additional reports or other deviation from the standard
software is required, then ED will assess the extent to which the
software would need to be customized and provide the additional
cost estimate for the same to the Client. |
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| Mail us at planmanagement@esopdirect.com or call us for a presentation on Plan Management. | |
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