ESOP Direct - the only specialised ESOP firm in India

ED is the only company in India to provide Plan Management services in the organized sector. Infact, ESOP Direct is a pioneer in the field of ESOP Plan management and has the privilege of working with well-known organizations in this area.

Complete Outsourcing Model
What do we do in Plan Management- Complete Outsourcing model? ESOP Direct takes care of end-to-end responsibility for Plan Management under this model. Various services provided and activities performed are mentioned as under:
Registration of historical data and update of records from time to time:
ED performs registration of information in the proprietary software and timely updates.
	Registration of existing Schemes, grants made in the past and option holders:
	ED will collect all data pertaining to existing schemes, grants made in the past, and option holders. The data is registered in the software for ESOP Management purposes.
	Registration of new grants:
	Updating records for new grants based upon the information provided to ED by the Client in the prescribed formats.
	Separation of option holders:
	ED would update the records of option holders based upon the information made available by the client about the separation of option holders (resignation, retirement, death, termination, disability), at a frequency mutually decided.
Verification of information during Exercise of options:
Verification of the details relating to the exercise of options such as vetting of the exercise application, validating the entitlement of the option holder, checking the payment details, etc. to ensure that the exercise process is in order.
Management and employee reports:
ED will make available reports for the management and option holders as defined below:
	Management reports:
	- Grant consolidated report - Grant summary report - Lapse report - Cancellation report - Employee Transaction report - Individual options summary report
	Employee reports:
	- Activity status report - Exercise report
Help desk:
ED will open a client specific email account, to which all the option holders of the Client can address their queries relating to the ESOP Schemes. ED shall answer these queries normally within 24 hours of receipt of such query. Employees can also post queries on-line through their personal ESOP account.
Online Access for Client representatives and option holders
ED will provide online access to client representatives and option holders through separate login and passwords. The data will be hosted by ED and made available to the clients. Following information will be made available online:
	- Comprehensive reports for option holders and client representatives - ESOP Summary for Option Holders - Value of options as on date for option holders - Online exercise of options for option holders (which is followed up by off-line activities for filling up exercise forms, issue of cheques, etc) - Help desk
Onsite presence of ED personnel:
Our web-based proprietary software is used for managing ESOPs, which automates most of the functions like grant entries, exercise validations, reports, etc. There are some offline functions like validation of exercise forms and cheques on exercise. These functions by nature cannot be automated or handled electronically. ED will handle the following functions by deploying its personnel at the corporate office for required duration:
	Exercise Validations will include validation of the following:
	- Eligibility of option holder for exercise of options - Verification of the total amount payable by option holder and the cheque received - Verification of Demat details mentioned in the exercise form with Demat proof submitted by option holder - Preparation of pay-in slips for cheque deposit - ED will perform email-based follow-ups with employees wherever required.
Benefits for the Client
	Limited Involvement in the ESOP Management Process
	The involvement of the Client will be limited to providing the following information:
	- Timely information about the grants made to employees - Timely information about the separation of Employees - Timely intimation of any changes in the ESOP Scheme
	Responsibility for ESOP Management undertaken by a specialist firm
Mail us at planmanagement@esopdirect.com or call us for a presentation on Plan Management.
Methodology:
ED would understand the features of the existing ESOP Schemes of the Client and the current system of maintaining the ESOP related data. ED would also assess the volume of data and complexity of the Schemes / grants. This understanding would be achieved through interaction with Client’s representatives.
Process manual:
ED would interact with the Client’s management to understand their expectations and requirements from the ESOP Management. Each function will be detailed out in terms of: - Documentation and documentation templates - Methodology - Defining responsibilities for various processes for completing milestones - Response times ED will prepare Process Manual that will form part of the set up process.
Data Audit:
ED will carry out a detailed audit of the current ESOP data and the existing documentation maintained. This will include Scheme-wise / grant-wise analysis of options granted and tallying the same with every employee’s individual records.
Data Upload:
The data acquired from the Client will be uploaded on proprietary software application- ESOP Manager™ and after being tested thoroughly, will be made accessible to the Client’s management as well as all the option holders.
Data Hosting:
The data will be hosted on a dedicated server owned by ESOP Direct and made available through Internet to the option holders.
Customization to the proprietary software (ESOP Manager™ ):
If any additional reports or other deviation from the standard software is required, then ED will assess the extent to which the software would need to be customized and provide the additional cost estimate for the same to the Client. Mail us at planmanagement@esopdirect.com or call us for a presentation on Plan Management.
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